In this article, we will be providing you the steps to create, modify, and fix common issues with renaming rules for Bank Feeds in QuickBooks Desktop.

How To Use Renaming Rules For Bank Feeds In QuickBooks?

 

  • You can use the renaming rules in the Express Mode only(also known as the Side-by-Side mode in older versions of QuickBooks Desktop).
  • For Classic Mode users, use payee aliasing instead of renaming rules.
  • Renaming rules are basically associated with company file.

Create a Renaming Rule

  • From the main menu, go to Banking > Bank Feeds > Bank Feeds Center.
  • From the Bank Feeds window, select Rules.
  • Enter a Rule Name from the Add Rules Details.
  • Select the Description field from the Description drop-down and enter a word or sentence that you want to set as the condition for the rule. You can add more conditions by selecting +
  • Under the Do This section, choose the appropriate options from the drop-down options and then provide the payee name or the account name.
  • Click on Save.

Modify a Renaming Rule

  • From the main menu, go to Banking > Bank Feeds > Bank Feeds Center.
  • From the Bank Feeds window, select Rules.
  • Select the renaming rule that you want to change from the Rules List window.
  • Go to the Action column and select following from the drop-down options:
    • Edit Rule: To modify the details of the rule. Make changes as per your requirements and then click on Save.
    • Delete Rule: To completely remove the rule. You will get a confirmation message. Click on OK.

Add Transactions With Renaming Rules

While downloading the transactions into Bank Feeds, you will see the following categorization:

  • (Auto) Matched: The transactions you downloaded are correspondent to the transactions you entered under this account register.
  • (Need Your Review) Unmatched: The transactions you downloaded don’t match with any existing transaction.

To add transactions using renaming rules:

  • Put a checkmark on the Need Your Review
  • Assign the appropriate payee and account.
  • Select Quick Add from the Action drop-down options.
  • Click on OK to the Rule Creation
  • You will see the transactions marked as Changed by Rules.
  • You add them to your register by selecting the CHK category and then select Add/Approve from the Batch Actions drop-down.

Note: This option can only be used when Create rules automatically and Always ask before creating a rule option from the Preferences are selected. From the main menu, go to Edit > Preferences > Checking > Company Preferences > in the Bank Feeds section, and mark both options.

Common Issues And Unexpected Results

Transactions were renamed with the incorrect payee

You can face this issue if the downloaded transactions contain generic names or descriptions such as “Check,” “Payment,” or “Online transfers.” The rules created by QuickBooks depend on the entered or added transactions by your and then QuickBooks applies them to the remaining unmatched transactions.

How to avoid having transactions renamed with an incorrect payee?

QuickBooks doesn’t provide the option to reverse renaming rule functionality. Instead of this, you have two options to stop getting the transactions with incorrect payees or accounts.

Option 1: Choose to manually create renaming rules

This option restricts QuickBooks from creating renaming rules automatically when you are in Express Mode.

  • From the main menu, go to Edit > Preferences.
  • Choose Checking from the left pane and then navigate to the Company Preferences
  • Unmark the following checkboxes from the Bank Feeds options:
    • Create rules automatically: A renaming rule won’t be created automatically by QuickBooks every time you add a transaction.
    • Always ask before creating a rule: You will be asked to validate the renaming rule before creating it.

Note: Because QuickBooks doesn’t create any rule whenever you add transactions to your register, you have to create renaming rules manually. You also have to edit or remove any wrongly generated rules to avoid problems while downloading transactions.

Option 2: Switch to the Classic (Register) Mode

Learn how to switch between banking modes in QuickBooks Desktop.

How to correct transactions that were already renamed and added with the incorrect payee?

Option 1: Manually correct each transaction

  • Open the Bank Register.
  • Locate the transaction make required changes with the correct payee or account.
  • Save your changes.

Option 2: Restore a backup

Create a backup of your QuickBooks company file before entering/adding the downloaded transactions. You can restore a backup company file and start from scratch.

Renaming rules are not created for deposit transactions

Right now, the renaming rules don’t get applied to the fund transfer and deposit transactions. If you want to match deposits automatically, you have to switch to Classic (Register) mode and use the payee aliasing function.

To know more about payee aliasing:

  • Open QuickBooks press the F1 key to open the Help
  • Type payee aliasing in the Help search field.
  • Click on each link one by one and read about the payee aliasing.

Error: Unhandled exception when editing a renaming rule in online banking

While modifying a renaming rule, you get the error: Unhandled exception has occurred in a component in your application. If you click Continue, the application will ignore this error and attempt to continue. There is no row at position X.

You get this error due to damaged or missing Microsoft.NET Framework 3.5. Learn how to repair or reinstall Microsoft .NET Framework.

Error: GetQBAccountSpecialType when using Batch Action

Error: GetQBAccountSpecialType, An unknown QuickBooks account was used occurs due to damaged renaming rules.

Resolve this error by removing and recreating all Bank Feeds rules:

  • Create back up your QuickBooks company file.
  • From the main menu, go to Banking > Bank Feeds > Bank Feeds Center.
  • Click on Rules.
  • Put a checkmark on the Rule Name
  • Click on Manage Rules and then select Delete Selected.
  • Click on Yes to confirm.
  • Now, use the batch action. If the error is resolved, you can recreate your renaming rules.

LVL_SEVERE_ERROR–XML parsing error when loading Online Banking rules

When you try to open the rules window, it will show an error and doesn’t show the rules form again. This error occurs because the list item contains ampersand(&) in the Vendors or Other Names list.

To resolve the error:

  • Open the Vendor Center.
  • Click on the Search field and type ampersand (&)
  • Click on Search.
  • Now, remove & character and type and instead of it.
  • Perform same process for the Other Names list as well.

Follow The Steps Carefully or Contact Our ProAdvisors

Technical Support For QuickBooks Desktop

The provided solutions should be helpful for you to use renaming rules for bank feeds in QuickBooks Desktop. QuickBooks Bank Feeds is a great feature added in QuickBooks that allows you to manage your bank account transactions directly from QuickBooks. Renaming rules for bank feeds can also show some errors in several circumstances. In case you are facing some errors and couldn’t resolve it manually, you can connect with the ProAdvisors of Intuit by dialing our toll-free QuickBooks Support Phone Number +1800-567-0425 and get instant solution for your issues.

How To Use Renaming Rules For Bank Feeds In QuickBooks?

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