Advanced Pricing in QuickBooks Desktop is a new feature that is only available for the QuickBooks Desktop Enterprise version users. It is a subscription-based feature and for the U.S. versions of QuickBooks, this service is only available with the QuickBooks Enterprise Platinum subscription and for the Canadian users, it can be purchased as an add-on service along with the QuickBooks Desktop Enterprise.

Advanced Pricing allows QuickBooks to change the prices of items on sales forms as per the rules that you created. Every price rule is can consist of two or more conditions that need to be met before QuickBooks Desktop changes the sales price.

Example: If you want to give discount to a specific group but only when they buy specific items then you need to set up a price rule with these two conditions. You can easily create conditions according to the customer, item, sales rep, date range and class.

Advanced Pricing also provides you the option to offer quantity discounts to your customers. Example: QuickBooks Desktop can charge multiple prices if a customer buys 10 to 19 items, 20 to 29 items or 30 or more items.

Price Levels and Price Rules give command to the QuickBooks Desktop to change the prices of items under the certain conditions automatically. However, Price Rules makes it more cleared to the QuickBooks about when the different charges should get charged.

Price Levels are available in the earlier versions of QuickBooks Desktop Enterprise. You can change the prices automatically change prices based on customer type. QuickBooks can do the following things once you assign the price level:

  • Modify the price of every sold items to customers assigned a customer type in the customer center.
  • QuickBooks can define the prices of specific items that to be charged

Create A Price Level

  • From the main menu go to List > Price Level List
  • Click on Price Level
  • Select New
  • Provide a name to the price level under the Price Level Name
  • Click on OK

Price Rules are available in QuickBooks Enterprise version 14.0 and later. The Price Rules allows you to set conditions for an item more precisely and you can make it more specific.

Enable Advanced Pricing

  • Open QuickBooks and go to Edit > Preferences > Sales & Customers
  • Navigate to the Company Preferences
  • Under the Custom Pricing section, click on Enable Advanced Pricing.
  • You can also give command to QuickBooks about how to manage price rounding. (It is an optional step)
    • You need to click on Use the same rounding across all the price rules in order to allow QuickBooks to use the same rounding for price rules. Then, select the rounding options from the drop-down list.
    • Click on Set rounding on each price rule to set the rounding for each price rule separately. Set the rounding once the new price rules are created.
  • Click on OK.


  • QuickBooks automatically converts the price levels in your company file into price rules when the price rules are enabled.
  • If both billing rate and price rules are applied to an item then the QuickBooks Desktop will only apply the billing rate, not the price rule.

Create A Price Rule And Set Conditions

  • Create a price rule. To do so, follow the below mentioned steps:
    • Open QuickBooks and go to List > Price Rule List
    • Click on the Price Rule button and then click on New
    • Provide a name for the price rule in the Price Rule Name field
  • Create conditions for the rule.
    • Click on + button in the conditions field to add a condition
    • Click on the first drop-down arrow and choose the condition applies to Item, Customers, Class, or Sales Reps.
    • Click on the next drop-down and choose from the available options. The options depends on the type of condition that you’re creating. If other drop-down arrows, buttons, or fields appear, select from the available choices to complete the condition.

NOTE: If you don’t insert any conditions, the price rule will automatically apply to all the customers, items, classes, and sales reps.

  • Provide the date range.
  • Provide the price
  • Additionally, you can also set special options if you want
  • Check the Exclusive Rule checkbox in order to make the price rule exclusive. The exclusive rules don’t get combined with any other rules.
  • Click on Price Overrides to set custom prices for particular items.
  • Click on OK

Use The Price Rule List

All the created prices are stored in the Price list. You need to go to Lists > Price Rule List to display the Price Rule list. This list is can ONLY be accessed while the Advanced Pricing is enabled in the Sales & Customers Preferences.

  • Click on the Price Rule drop-down arrow to add, edit, hide or delete price rules,
  • Click on the Reports drop-down arrow and choose a report to run.
  • You can sort the list in alphabetical order, duplicated or printed.

Edit A Price Rule

  • Go to Lists > Price Rule List.
  • Double-tap on the price rule to be edited.
  • Edit the price rule as nper your requirement.
  • Click on OK.

Delete A Price Rule

  • Go to Lists > Price Rule List.
  • Select the price rule that needs to be removed
  • Click on the Price Rule drop-down arrow and then tap on Delete Price Rule.
  • Click on OK once you get a confirmation prompt.

Make A Price Rule Inactive

  • Go to Lists > Price Rule List.
  • Select the price rule that you want to remove
  • Click on the Price Rule drop-down and then click on the Make Price Rule Inactive
  • Click on OK once you get a confirmation prompt.

Apply Quantity Discounts Using Advanced Pricing

Advanced Pricing allows quantity discounts to be offered. For example, QuickBooks can charge different prices if a customer buys 10 to 19 items, 20 to 29 items, or 30 or more items.

  • Go to Lists > Price Rule List.
  • Double-tap on the item for which you are creating a quantity discount. You can also make a new item.
  • Click on the Qty Discount
  • From the Quantity Discount window:
    • Under the Qty From section, provide the minimum quantity that a customer should purchase to avail the discount.
    • Navigate to the Discount % section and provide the discount as a discount percent, a fixed price, a markup percent, or a margin percent.
  • Repeat the 4th and 5th steps in order to create additional quantity discounts for this item.
  • Click on OK.

While applying the quantity discounts, QuickBooks uses the total quantity per line item. QuickBooks will not combine the quantities of each line item if an item appears on more than one line of a sales form. For example, If a customer purchases 10 or more item then the quantity discount is given to the customer. If five of them are from one inventory site and other five come from a different site, the widgets appear on a sales form as two line items. In such cases, QuickBooks won’t apply the 10% discount, even though the total quantity of widgets purchased is ten and is eligible for the discount. You need to enter the discount because the ten items gets divided between two lines on the sales form.

Get Technical Support For QuickBooks

The provided steps will allow you to use the Advanced Pricing in QuickBooks Desktop which will be helpful for you in making customer relations much stronger. However, it is very long process and sometimes it may become a bit complex to perform the process without any expert help. In such cases, you can get in touch with the QuickBooks Technical Support Phone Number +1850-308-2863 toll-free and get instant support for your issues and queries related to the QuickBooks software.


Use Advanced Pricing In QuickBooks Desktop

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