Do you want to manage your employees in a sensible way to run your payroll? You don’t worry now because we’ll help you to do so. This article will help you to set up and manage payroll schedules in QuickBooks Desktop. We’ll help you to set up, update, assign and delete payroll schedules easily. You can also dial our QuickBooks Payroll Support Phone Number +1800-567-0425 and get instant help.

Set Up And Manage Payroll Schedules

Set up a payroll schedule

Payroll schedules allow you to see who needs to be paid and at what time. From the Pay Employees widow, you can see the next pay date and pay period for each pay schedule. It is very beneficial in the next budget disbursement.

  • If you use Direct Deposit or QuickBooks Desktop Payroll Assisted, the Process Payroll On the date and Check date can be modified to add transmit lead times and federal holidays.
  • Payroll schedules are optional. You can choose to set up a payroll schedule while running payroll for the first time.
  • You can set up to 200 payroll schedules in QuickBooks Desktop

Set up your payroll schedule

  • Contain important information to add the scheduled payroll
  • Go to Employees menu and select Payroll Center
  • Click on Pay Employees option
  • From the Payroll Schedules drop-down, click on New
  • Provide a name for the payroll schedule under the What do you want to name this payroll schedule?
  • Click on the drop-down arrow of How often will you pay your employees on this schedule? To decide the pay frequency for the payroll schedule.
    • If you are selecting Daily, Weekly, Biweekly, Monthly, Quarterly, or Annually then:
      • Enter the pay period end date.
      • Enter the date that should appear on the paychecks for the pay period.
    • If you click on Semimonthly – you need to set up the Paycheck date and the Pay end date for all the paychecks.
  • Click on OK
  • Check if this schedule needs to be applied to all employees with the same pay frequency.
  • Click on Yes if you want to assign the payroll for all employees with the same pay frequency.
  • Click on No if you want assign the pay frequency manually.
  • Once you are done with it, you payroll will be visible in the table under Create Paychecks.

Update a Payroll Schedule

The two important reasons due to which you must change the pay schedule are:

  • There is a company-wide change in payroll.
  • Your company has added a new type of employee who needs to be paid differently.

To do so, follow the below-mentioned steps:

  • Go to Employees > Payroll Center
  • In the Create Paycheck, click on the payroll schedule that needs to be updated
  • Click on the Payroll Schedules and from the drop-down list, click on Edit Schedule
  • Make required changed under the Edit Payroll Schedule

When you go to the Transactions tab next time, you need to select Paychecks and the new Payroll Periods will appear in the drop-down list.

Assign a payroll schedule to an employee

  • Go to the Employees menu, and select Employee Center.
  • Double-tap the employee’s name.
  • Navigate to the Payroll Info tab and select the Payroll Schedule drop-down.
  • Click on the Payroll Schedule that you want to assign to this employee.
  • Select OK to save changes.

Delete a payroll schedule

Basically, there are two different processes to delete a payroll schedule. We recommend you to perform the provided steps sequence wise for the best results.

  • Go to the Employees menu and then select the Employee Center
  • Double-tap on the employee’s name.
  • Go to the Payroll Info
  • Check the Payroll Schedule field and make sure that the payroll schedule is the same that you want to delete. If the Payroll Schedule attached is the same that want to delete then remove it by select and hitting the Backspace key from your keyboard. You may also select another Payroll Schedule for the employee.
  • Perform the same steps for all the remaining employees

You can also the below-mentioned steps to remove a payroll schedule:

  • Go to Employees menu and then select the Payroll Center
  • Navigate to the Pay Employees
  • From the Create Paychecks table, click on the Payroll Schedule that needs to be removed.
  • Click on the Payroll Schedules drop-down.
  • Click on Delete Schedule. If you see a message on your screen that says, You can’t set a payroll schedule to be inactive or delete it if it has employees assigned to it. You must reassign all employees to another schedule before you can set this schedule as inactive or delete it, it means that there are still some employees connected with the Payroll Schedule that you’re trying to remove. Go to Step 1 to get past this prompt. Note. this can include Inactive employees as well.
  • Select OK

Follow The Steps Carefully or Contact Or ProAdvisors

The above mentioned steps will allow you to set up, update, assign, and delete payroll schedules manually. However, if you are not able setup the payroll schedule successfully then you need to get in touch with the QuickBooks Support Phone Number +1800-567-0425 toll-free and get assisted via remote access.

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