Whenever you face QuickBooks is unable to backup the Company file issue then it is clear that the QuickBooks could not create backup of your data. Backup is very important because it creates a copy of your company files on which you are working. So in case if you accidently lost your current data then you will be able to recover it easily. Intuit always recommends you to create backup of your data on a regular basis.
QuickBooks Is Unable To Backup The Company File
This error occurs while taking a backup of your company files. You may also come across some more errors while creating a backup of your company file. The errors area as follow:
- Backup is failed
- QuickBooks Error H101/H202/H303/H505 or -6189, -82
- .nd file is damaged or corrupted
- Without moving the .nd file, .qbw file is moved during upgrade process.
Causes For Backup Failure
Before going on the solutions, you need know about the main causes behind this error. The main causes behind this backup error are as below:
- Company File’s name is having more than 65 characters.
- Trying to take Backup on an external hard disk.
- Company File is larger than 3 GB in size.
- QuickBooks Desktop is either used or scanned by other user
- The path of company file location is too long.
- Incorrect extension for the Company File name is given
Steps To Fix The Issue
When you get this backup error, there are chances that you might lose your data. You need to follow the below mentioned steps:
Solution 1: Renaming The Company File
You will have to take the backup of all your company files if you want to create a new QuickBooks Company File. Taking backups minimize the mistakes like given incorrect name to the company files or any other mistake in the company file.
You are supposed to recreate the whole “Loan Manage” if you have changed the name of your company files. For this, follow the steps given below:
- Open QuickBooks and then open your company files
- Press CTRL + I to open the Product Information window
- Now, populate the File Information field by copying the location of your company files.
Note: Take your mouse to the filename in order to get the full file name appears in ellipsis (…) if it’s too long.
- Close all the Company Files properly.
- Go to the location of the company file. Right click on it and click on Rename from the drop-down list
- Type in the New Company File Name and press Enter. If you get a confirmation window, click on Yes.
Solution 2: Create A New Company File
If renaming the company file didn’t work for you then you will have to set up QuickBooks Desktop again in order to use the renamed company file name. Follow the below steps to do so:
- Open QuickBooks and go to the File menu
- Click on Open/Restore from the list
- Click on Open a company file and then click on next
- Then, click on New Company File name and then click on Open.
Solution 3: Backup On Flash Or External Drive
You can also create a backup of your company file on any Flash Drive or External Hard Disk. The only thing you need to ensure is that the drive is not unauthorized otherwise you won’t be able to take the backup.
- Open QuickBooks and from the File menu, click on Save Copy or Backup.
- Click on Backup and then click on Next
- Select the local backup and then click on Next
- You will be asked a question that “Where do you want to save your backup copy?” Click on “Save it now”
- Click on Next
- Head to the folder where you are looking to create a copy of your Company Files and click on Save.
- Minimize QuickBooks and then open your backup file recently created on your local drive.
- Copy that file and paste it in your external drive.
By following the above steps, you will be able to fix this Backup file error. In case if you find this solution process a bit complex or you are looking for an instant support then you can call us at our QuickBooks Support team by dialing our toll free number +1-866-701-7446.