In this article, we will provide you complete information to move your client’s fixed asset data if you have upgraded your QuickBooks Desktop or if you have reinstalled it on another system.

Move Fixed Asset Data To Your New QuickBooks Or Another Computer

Upgrading or reinstalling QuickBooks Desktop may require you to move your client’s fixed assets so that you can manage your Fixed Asset Manager easily.

Note: Fixed Asset Manager is available in QuickBooks Accountant and Enterprise versions as well.

Move Your Client’s Fixed Asset Data To Your New QuickBooks

Follow the steps provided in this section as per the way you upgraded your QuickBooks Desktop.

If you didn’t skip a version of QuickBooks when you upgraded

For example, if you upgraded from QuickBooks 2018 to 2019.

  • Go to your client’s company file.
  • Create a backup of your QuickBooks company file.
  • Go to the Accountant menu (or Company menu for Enterprise users) and then choose Manage Fixed Assets.
  • From the new window, choose Transfer a prior year Fixed Asset Manager client file. Note: If a new fixed asset client file is already set up, go to File menu and click on Transfer Client…. You will get a warning message that you will overwrite the existing data. Click on Yes to continue.
  • Click on Next.
  • From the Transfer Client – choose Client Window, select the client file you want to transfer.
Don’t see a file to select?

Open the Windows Explorer by pressing Windows + E keys.

Navigate to C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients. Replace the “XX” in “FAMXX” with the folder number for your previous version of QuickBooks.

Tip: The Fixed Asset Manager is always one year prior than the current QuickBooks version. For example, if you upgraded from QuickBooks 2019, browse to “FAM18” folder.

If you still locate your client files, you need to repair your QuickBooks Desktop. If that doesn’t work, perform a clean installation of QuickBooks.

  • Choose the appropriate calculation and then click on Next.
  • Choose the Asset Synchronization and click on Next.
  • Ensure that the Transfer Summary info is appropriate and then click on Finish to run the transfer.

If You Skipped A Version Of QuickBooks When You Upgraded

For example, if you directly updated from QuickBooks 2017 to 2019, and skipped 2018 version.

Step 1: Make sure your clients’ fixed asset files are not compressed

The option “Automatically compress clients” compresses your clients’ fixed asset  files into a single file. Ensure that is not enabled in your previous installation of QuickBooks.

Note: If you don’t have access to the QuickBooks version from which you have upgraded, directly move onto the step 2: Find your client’s fixed asset folder.

  • Access your client’s company file
  • Create a backup of your QuickBooks company file.
  • Go to the Accountant menu (or Company menu for Enterprise users) and then choose Manage Fixed Assets.
  • From the Fixed Asset Manager, go to Tools and the click on Program Options.
  • Click on General.
  • Remove the checkmark from Automatically compress client and click on OK.

Step 2: Find your client’s fixed asset folder

Note: All your clients in QuickBooks consist their personal fixed asset folder. You may have to go through various folders depending on the clients you have to locate the correct fixed asset manager file.

  • Navigate to the previous QuickBooks’ “Clients” folder: C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients.
Note: Replace the “XX” in “FAMXX” with the folder number for your previous version of QuickBooks. The Fixed Asset Manager is always one year prior than the current QuickBooks version. For example, if you upgraded from QuickBooks 2019, browse to “FAM18” folder

All the sub-folder comes with your clients’ fixed asset files (except “{0000101,” “{9990001,” and other folders with long, alphanumeric names).

You need to use the client folder “{0000301” as an example in the next steps to keep things simple.

  • Go to the folder “{0000301“, and then locate the file “0000301M.FX” (The Xin 0000301M.FX0 can be different depending upon on the QuickBooks version you upgraded from. For example, if you moved from QuickBooks 2019. the file should be “0000301M.F80.“)
  • Now, right-click on the file and then select Open. You will get a Windows message on your screen. Click on Select program from a list and then select Notepad.
  • Go to the bottom of the text and locate the file path ending in .QBW, like this:
    • If you want to transfer this client file, navigate to the next steps.
    • If this file is not the one that you want to transfer, perform same steps mentioned above for other client folders to locate the correct file for your client.
  • Copy the “{0000301,” folder and save it in a folder temporarily so that you can quickly access, like your desktop.
  • Go to the folder that you copied. The folder will store your client’s fixed asset files.
  • Now, make sure that the file with “!” is there, like this:
  • If the file is there, continue with the next steps.
  • If you do, it means your client’s fixed asset data is compressed. You can use the compression utility to extract the files into the same folder again and then delete the file with “!.”
  • Modify all these file extensions that matches your QuickBooks version. We have provided the list of file extensions for each QuickBooks version. Tip: As an example, if you’re transferring a fixed asset data from QuickBooks Desktop 2018 to 2019, rename .F70, .F71, and .M70 files to .F80, .F81, and .M80.
QuickBooks Desktop 2019 F80, F81, and M80
QuickBooks Desktop 2018 F70, F71, and M70
QuickBooks Desktop 2017 F60, F61, and M60
QuickBooks Desktop 2016 F50, F51, and M50
QuickBooks Desktop 2015 F40, F41, and M40
QuickBooks Desktop 2014 F30, F31, and M30
QuickBooks Desktop 2013 F20, F21, and M20
  • Create a copy of your client’s fixed asset folder from where the file is saved.

Installed your new QuickBooks on a different computer?

You can use a flash drive or external drive to move your client’s folderCopy to the folder into the drive, connect the drive to another system and then perform the steps mentioned below:

Step 3: Move your client’s fixed asset folder

  • Browse to your new QuickBooks’ “Clients” folder: C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients
Note: Replace the “XX” in “FAMXX” with the folder number for your previous version of QuickBooks. The Fixed Asset Manager is always one year prior than the current QuickBooks version. For example, if you upgraded from QuickBooks 2019, browse to “FAM18” folder
  • Check if there is a folder is there with the same number. If you find one, don’t copy it because this will overwrite the existing folder. Follow these steps first:
    • Navigate to the location where the folder is saved and then change the number of the folder that you will be copying first and then copy it again. Example: If you want to transfer {0000301 for a desktop file of your client, but the same number is mentioned in an existing folder. The folder number can be modified to “{0000401” if it is not yet in your new QuickBooks’ Clients folder. Make sure you rename all the files in the folder as well to match the folder number.
  • Move that folder to the new QuickBooks Clients’ folder.

Step 4: Open Fixed Asset Manager

  • Access your client’s desktop file.
  • From the Accountant menu, (or Company for Enterprise users) and then choose Manage Fixed Assets.

Now, the correct list of fixed assets should get opened by Fixed Asset Manager.

Moved or renamed your client’s company file?

You may get a warning message stating whether you want to continue opening the sixed assets or not. Click on Yes.

Note: If you want to connect a fixed asset client file by using a different or new accountant’s copy, then you need to choose Reconnect Accountant’s Review Copy with Fixed Asset Manager Client File. However, you need to keep this thing in your mind that this option might cause the fixed assets to lose their account mapping.

Move Fixed Asset Data To Another Computer

If you reinstalled your QuickBooks Desktop on your system, you can backup and move your client’s fixed asset file from your old to you new computer by using a flash drive.

Step 1: Back up your client’s fixed asset data

Do these steps on your old computer.

  • Access your client’s company file.
  • Go to the Accountant menu (or Company menu for Enterprise users) and then choose Manage Fixed Assets.
  • From the File menu, select Backup and then click on OK.
  • Navigate to the drive where you want to store your file. Make sure that you have saved the backup file in a new folder.
  • Once you are done, click on OK.

Note: The folder you backed up may have a different file name but the format will always be { followed.

by numbers, like this:

Step 2: Restore your client’s fixed asset data

  • Insert your flash drive in your system.
  • Run QuickBooks and log in to your client’s company file.
  • Go to the Accountant menu (or Company menu for Enterprise users) and then choose Manage Fixed Assets.
  • Click on Restore a current year QuickBooks Fixed Asset Manager client file.
  • Choose Browse and open to the flash drive where the client’s file is located. Note: Be assure that you have selected the folder where the backup is saved and not the file itself.
  • Click on Restore.

Follow The Steps Carefully or Contact Our ProAdvisors

Technical Support For QuickBooks Desktop

The provided steps should be helpful for you in moving fixed asset data to your new QuickBooks or another computer. In case, you require any kind of help while performing it or you face any kind of issue during the process, you can connect with our toll-free QuickBooks Support Phone Number +1800-567-0425 to get instant support for QuickBooks Desktop.

Move Fixed Asset Data To Your New QuickBooks Or Another Computer

Leave a Reply

Your email address will not be published. Required fields are marked *

Call Us: +1800-567-0425