This article will provide you the information about the maximum number of list entries that you can create within the QuickBooks Desktop.

The mentioned sections in this article will provide you the maximum number of list entries you can have in QuickBooks software. This will be beneficial for you because it’ll help you to manage your company data more efficiently. You can contact the QuickBooks Support team of Intuit to know more about list entries in QB Desktop.

Maximum number of list entries In QuickBooks Desktop

Important: If you are using QuickBooks Desktop Pro or Premier version and you want to insert additional entries then you will have to upgrade to QuickBooks Desktop Enterprise version. You can connect with the Intuit QuickBooks Support by dialing the toll-free +1800-567-0425 to upgrade to the Enterprise version of QuickBooks.

List limits for QuickBooks Desktop for Windows

List name Max number of entries (Pro, Premier) Max number of entries (Enterprise)
Chart of Accounts 10,000 100,000
Total names: Employees Customers, Vendors, and Other Names combined 14 500 (individual limits of each list is 10 500 >100,000
Items, including inventory items (group items can contain only 20 individual items) 14,500 >100,000
Items in an inventory assembly or sub-assembly 100 500
Job types 10,000 10,000
Vendor types 10,000 100,000
Customer types 10,000 100,000
Payroll items 10,000 10,000
Price Levels 100 750
Classes 10,000 100,000
Terms for receivables and payables 10,000 29,000
Payment methods 10,000 10,000
Shipping methods 10,000 10,000
Customer messages 10,000 100,000
Ship To addresses 10,000 10,000
Memorized reports 10,000 29,000
Memorized transactions 10,000 50,000
To Do notes 10,000 100,000
Sales Reps 10,000 10,000
Sales Tax Codes 10,000 10,000
Group Items & Sales Tax Group Items 50 50
Advanced Inventory Sites N/A 1,000,000
Advanced Pricing Price Rules N/A 100,000
Contacts No limit No limit
Custom Fields 20 45
Item custom field 5 15
Customers/Vendors/Employees custom fields 15 30

In QuickBooks Desktop Enterprise 14.0 and later versions, you get the benefit to add up-to one million names and items. However, you may face some performance issues as your lists reaches to their size limit.

You can press the F2 key or CTRL + 1 and check the List Information section or the File Size from the File Information section.

For custom fields, the table provides totals that are a combination of the allowable custom fields for customers, vendors, and employees:

  • Pro/Premier: You get 15 customer fields, but it can’t exceed more that 7 per category.
  • Enterprise Solutions: You get 30 custom fields and you get only 12 fields per category.

List Limit For QuickBooks Desktop For MAC

Go through the following table to find the maximum number of entries of specific lists.

Some of the items under the list were unavailable in the earlier versions of QuickBooks Desktop for Mac.

List name Max number of entries
Chart of Accounts 10,000
Items, including inventory items

(Group items can only contain 20 individual items)

Job Types 10,000
Vendor Types 10,000
Customer Types 10,000
Purchase Orders 10,000
Classes 10,000
A/R Terms and A/P Terms added together 10,000
Payment methods 10,000
Shipping methods 10,000
Customer messages 10,000
Memorized reports 14,500
Memorized transactions 14,500
To Do List 10,000
Names added together (Employees, Customers, Vendors, and Other Names) 14,500

Names added together: All the mentioned lists can contain up to 10,000 names and list but they can’t exceed 14,500.

Practical Limitations

QuickBooks is specially designed for businesses that have around 20 employees and revenue of below two million US dollars. QuickBooks is the best accounting tool to keep around two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.

The growth of QuickBooks Company file size depends on the nature of the industry and your business. The growth of file size basically depends on the number of transactions, the number of information entered in the transactions and the number of links per transaction.

If you are facing performance issues in your QuickBooks Desktop due to the excessive number of names or items in your list then you need to use the condense data utility to resolve the issues.

Follow The Steps Carefully or Contact Our ProAdvisors

Prior to condensing your company file, it’ll be beneficial for you to know about the Condensing data process through the QuickBooks User’s Guide or you can contact the technical support team of For this, you need to dial the toll-free QuickBooks Customer Service Phone Number +1800-386-0425 and the technical support executive will be connected to you in no time.

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Maximum number of list entries In QuickBooks Desktop (list limits and custom fields)

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