Sales Tax is one of the most important part of any business. It’s your responsibility to keep an accurate track of your Sales Tax. If you own a retail business, QuickBooks Point Sale makes all these things easier for you. It allows you to collect your taxes for all the taxable sales and transfers the data to your QuickBooks Desktop.

You can have a complete information regarding the sales tax at set up sales tax in QuickBooks Desktop.

What if I’m selling my items/services to a different state that has different Sales Tax rates?

You are supposed to create separate tax locations. You will be able to make modifications to the Tax Code with the corresponding rate of the state with the help of Tax Locations.

Track Payables for each Sales Tax when using Multi-rate Tax

You can review the amount you owe from the sales tax agencies when using Multi-rate Tax by fetching up the Sales Tax Liability report in QuickBooks Desktop.

QuickBooks Desktop Point of Sale QuickBooks Desktop
Reports menu > Sales > Tax Detail Vendors menu > Sales Tax > Sales Tax Liability

Sales Tax Detail report in Point of Sale doesn’t match with Sales Tax Liability report in QuickBooks Desktop

Possible reasons:

  • Some sales were added to the QuickBooks Desktop but not to the Point of Sale or vice-versa.
  • Incorrect mapping of Sales Tax Item/Group.
  • Incorrect Dates.
  • Some filters were added to the reports.
  • Possible Data Damage in QuickBooks company file.

Solution 1. Clear the filters in the report

QuickBooks Desktop Point of Sale

  • Go to the main menu and choose Reports > Sales > Tax Detail.
  • Select Modify and then click on Filter Data.
  • Verify that the dates are correct and each and every information is selected.
  • Click on Save in case any changes are made and then select Run.

QuickBooks Desktop

  • Go to the main menu and choose Vendors > Sales Tax > Sales Tax Liability.
  • Select Customize Report.
  • Verify the applied filters and dates. Ensure that they are same as the Point of Sale report.
  • Select Refresh in case if any changes are made.

Solution 2. Compare transaction in the reports

  • Run the Sales Tax Liability report.
  • Double-click on the Sales Tax section which is not similar.
  • Do a comparison between the transactions in the reports. Note:  This will give you a clear idea about what transactions are creating discrepancies.
  • To do further check on the transactions, double-click on the Invoice or Sales Receipt.
  • Re-enter transactions that are not in Point of Sale.

    • You need to mark the document as already sent to QuickBooks if you are trying to enter transactions in POS that already exists.
      (I want to… > Show Financial Detail Mark this document as successfully sent)
    • If the transactions are not added to the Point of Sale, go through the Financial Exchange activity logs to find any error or issue.

Solution 3. Check the mapping of Sales Tax

  • Go to the main menu and choose File > Preferences > Company.
  • Click on Sales Tax.
  • Select Edit Tax Code for the tax code that doesn’t match with the sales tax item in QuickBooks.
  • Click on Next review the QuickBooks Tax Info mapping.
    Note: The Sales tax code should be mapped with the correct Sales tax Item in QuickBooks Desktop.

Technical Help For QuickBooks Desktop

The provided solutions should help you in managing sales tax in QuickBooks Point of Sale. You should also be able resolve some usual error codes. However, if you are facing any kind of issue during the process, feel free to get connected with the QuickBooks ProAdvisors of by dialing the toll-free number +1-866-701-7446 toll-free.

Manage Sales Tax in Point of Sale when running Financial Exchange

Leave a Reply

Your email address will not be published. Required fields are marked *

Call Now ButtonCall Us: +1-866-701-7446