How To Import Or Export QB Payroll Data Into XML

QuickBooks Payroll service provides you the best arrangement that help you in managing your financial data. You get updated tax tables and provide you the consistency to process the payroll and you can also access edited reports whenever you need.

In this article, we’ll be learning about the exporting and importing payroll data to XML which will help you to get friendlier with the QuickBooks Payroll. You can manage you payroll data by using the Summarize Payroll Data in Excel or XML report function.

Note: The payroll data can’t be imported to QuickBooks Pro as it might not be able to get XML files or records directly. But if you want transfer your payroll data to QuickBooks Pro, you can consult QuickBooks Payroll Support for more information.

Expected Result

You must have reports in the XML or Excel.


You must have Excel program installed in your PC.


  • Initiate the XML of Excel file from QuickBooks.
  • Now go to the menu bar and click on reports
  • Select Employees & Payroll
  • Click on Summarize Payroll Data in XML or Excel.
  • Now click on the file or report that you need to export.
  • Click on Export and choose the location and type
  • Now go with the prompts in order to allow macros into Excel if required. When you allow the macros, the QB Payroll Reports Workbook screen will open.
  • In order to incorporate or prevent the reports into the workbook, into the alternative Reports segment, click on it in order to clear the suitable checkboxes. Such as, you might need to incorporate just the payroll data you have to finish your state tax forms.
  • If you want to redo any of the settings of your workbooks, click on options or settings. Then select either click in order to clear the suitable checkboxes, and then click on OK.
  • Click on Get QuickBooks Data if you want to recover the payroll reports data from QuickBooks.

How To Get Help For Export Import Payroll Data Error QB

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Export Import QuickBooks Payroll to XML

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