Are you looking to change or update employee payroll information in QuickBooks Desktop? Well, you have landed on the right page as this article will help you edit employee’s payroll information in the employee profile in QuickBooks Desktop. You may require the employee Form W-4 or State Allowance form to complete such modifications.

Note: Payroll users can edit information of an employee’s information. If you use Direct Deposit or QuickBooks Desktop Payroll Assisted, you should send a zero payroll after completing your updates.

  • Employee information you can change anytime: Legal Name, Date of Birth, Address, Payroll Schedule, Earnings (items, rate, pay period), Class, Additions, Deductions, Company Contributions, Direct Deposit, Sick/Vacation, Allowances, Extra Withholding, Federal Filing Status, State Allowances, State Extra Withholding, State Filing Status, and State Estimated Deductions.
  • Changes that become effective the next pay period: State Worked, State Lived, and Other Taxes
  • Employee information you cannot change in QuickBooks Desktop; contact a Quickbooks Desktop Payroll Assisted representative for assistance: Social Security, Medicare, Advanced Earned Income Credit, SUI, SDI, and Federal Unemployment Tax (company paid). Retroactive changes for earlier payrolls during the current year to State Worked, State Lived, and Other Taxes.

How To Change An Employee’s Payroll Information

Follow the below mentioned steps in order to do modifications in the employee’s information.

  • Go to Employees > Employee Center
  • Double click on the employee’s name whose payroll information you want to make changes
  • From the Edit Employee window, go to the Payroll Info
  • Edit the employee’s information.

How To Change An Employee’s Name?

  • Go to Employees > Employee Center
  • Double click on the employee’s name
  • From the Personal tab, type in the correct employee name in front of Legal Name
  • Click on OK to save changes.

How To Add An Additional Payroll Item?

  • Tap beneath the last item in the Item Name
  • From the drop-down list, select a payroll item.
  • You can click on Add in case if you want to create a new payroll item.
  • Click on OK to save changes.

How To Change The Amount, Percentage, Or Annual Limit Of a Payroll Item?

  • Click on Hourly/Annual Rate, Amount or Limit for the item you want make changes
  • Edit the amount, percentage or limit as per your need
  • Click on OK to save changes

How To Change Tax Withholding Or Add Extra Withholding?

  • Click on Taxes
  • Click on tab for the type of tax you want edit
  • Enter the changes and then click on

How To Insert a Payroll Item Above Another?

  • Click on the item above which you want to insert an item.
  • Go to Edit > Insert Line
  • Click on OK to save changes

How To Delete a Payroll Item?

  • Tap on the item that you want delete
  • Go to Edit > Delete Line
  • Click on OK to save changes

How To Reactivate a Terminated or Released Employee?

  • Go to Employees > Employee Center > Change View to All Employees
  • Double click on the employee that you want to reactivate
  • Go to the Employment info
  • Now, Remove the Release Date to make the field blank. For QuickBooks Desktop 2015, go to the Termination tab and then remove the termination information.
  • Uncheck the Employee is inactive
  • Click on OK to save changes.

The above mentioned steps will allow you to modify the employee’s payroll information easily. However, if you are not able to do so then you can get in touch with our toll-free QuickBooks Support Phone Number +1855-565-6250.

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Change Employee Payroll Information

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